MITSUI KNOWLEDGE INDUSTRY CO., LTD. recognizes the importance of protecting personal information and specific personal information as a member of the information service industry that handles a lot of information. In order to ensure the protection, we hereby establish our privacy policy as follows, and hereby declare to make our best efforts to handle, manage and maintain personal information and specific personal information appropriately.
In addition to "II. Policy on the Protection of Personal Information, we comply with the Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures (Number Act) and all relevant laws, regulations and guidelines related thereto to handle specific personal information properly.
Enacted: April 1, 2007
Last revised: April 1, 2021
Kengo Asano
President and CEO
MITSUI KNOWLEDGE INDUSTRY CO., LTD.
MITSUI KNOWLEDGE INDUSTRY CO., LTD. (hereinafter called “MKI” or “we”) recognizes that personal information you provide such as your name, company name, telephone number, and e-mail address is data that should be handled with the utmost care, and we collect, store and use it under rigorous control.
The purposes of use of the personal information we retain are as follows.
(1) To carry out the following concerning our services provided
・ Providing and information on products and services
・ Information on various seminars and exhibitions, etc.
・ Conducting questionnaires such as customer satisfaction surveys
・ Business contact with business partners
・ Managing contract fulfillment with business partners
・ Responding to various inquiries
・ Improving our service quality and checking the content of calls on our call center
<Our services provided>
・ Investigation, research, consulting, planning, design, manufacturing, sales, operation and maintenance concerning various software, hardware and systems, etc. related to computers and information communication systems
・ Data center services, value-added communication services, etc.
・ Our call center business (MKI Customer Care Center)
(2) To provide employment information, contact and select to our applicants
(3) To conduct employment management
(4) To manage information security measures
(5) To manage shareholder information
We use your personal information within the scope necessary to achieve the purpose of use specified at the time of collection. If we use your personal information beyond the scope necessary to achieve the specified purpose of use, we will obtain your consent in advance.
We do not share the personal information that we acquire except with the consent of the persons concerned. Note, however, that among the personal information which we acquire, information concerning officers and employees (officers, full-time employees, employees on fixed-term or indefinite contracts, temporary employees, inward or outward secondees, and agency-supplied employees) and persons who conduct work in our office based on business contract (hereinafter referred to as “personal information relating to officers, employees, etc. ”) (See III. Sharing of personal information relating to officers, employees, etc.) is subject to sharing within the MKI group.
We do not provide the personal information that we acquire to third parties, except with the consent of the persons concerned, or where the provision of such information is required under laws and regulations.
We take necessary and proper measures corresponding to the level of risk to prevent leakage, loss or damage of personal information.
Our call center (MKI Customer Care Center) may record the content of calls.
We recognize that the specific personal information including your personal number you provide is data that should be handled with the utmost care, and we collect, store and use it under rigorous control.
We use specific personal information for the following purposes.
(1) Specific personal information of officers, employees and their dependents
・ Creation of withholding slips, etc.
・ Various procedures in the field of social security
・ Implementation of other Process Related to an Individual Number stipulated by the Number Act
(2) Specific personal information of individual payees
・ Preparation of payment record
・ Implementation of other Process Related to an Individual Number stipulated by the Number Act
We use specific personal information within the scope necessary to achieve the purpose of use stipulated in the Number Act. Even with your consent of use, we will not use the specific personal information beyond the purpose of use.
We take necessary and proper safety management measures to prevent leakage, loss or damage of specific personal information. The safety management measures for specific personal information shall be provided separately by the "Detailed Regulations for Management of Specific Personal Information".
We provide necessary and proper supervision to officers, employees and contractors (including subcontractors) who handle specific personal information.
The following personal information relating to officers, employees, etc., will be shared within the Mitsui Knowledge Industry group.
(1)Types of personal information shared and purposes for use
Types of personal information | Purpose for use | |
Internal disclosure information | Name, division/department, position, office telephone number, business mobile telephone number, business email address, employment status, employee number, etc. | ・Communications required for business purposes |
Basic information | Name, date of birth, age, gender, home address, home telephone number, private mobile telephone number, personal email address, family information, marital status, nationality, etc. | ・Personnel management, labor management, health management and appraisals of officers and employees ・Smooth business operations, including organizational structuring, deployment of personnel ・ Development of officers’ and employees’ work skills through education and training ・Management of information security measures in our business facilities (e.g. entry/exit control) ・Management of our information security measures ・Communications required for business purposes and emergency situations |
Personnel information | Appraisals, academic histories, qualifications/licenses/skills, training course attendance and results, position, work history, transfer history, disciplinary actions, awards, etc. | ・Personnel management and appraisals of officers and employees ・Smooth business operations, including organizational structuring, deployment of personnel ・Development of officers’ and employees’ work skills through education, training |
Employment information and others | Attendance information, information system-related data, etc. (entry/exit records, security camera recordings, various logs, email archives, call records, positioning information, etc.) | ・Personnel management, labor management, health management and appraisals of officers and employees ・Smooth business operations, including organizational structuring, deployment of personnel ・Management of information security measures in our business facilities (e.g. entry/exit control) ・Management of our information security measures |
(2)Parties eligible for the shared use of information:
(3)Party responsible for the management of sharing personal information
(4)Acquisition methods:
Our personal information protection manager is as follows.
・Personal Information Protection Manager: Masanobu Ito, Director, Mitsui Knowledge Industry Co., Ltd.
If you have a request such as notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erase, suspension of provision to third parties, and complaints, please refer to "Consultation counter for complaints" or "Inquiry form of personal information and specific personal information” below.
・A. Consultation counter for complaints.
・B. Inquiry form of personal information and specific personal information
* The following matters based on requests for disclosure, etc. will be dealt with in accordance with our regulations.
・Identity verification or agent verification
・Required fees and payment methods for requests for disclosure, etc.
・Accredited personal information protection organization
・Request for resolution of complaints
・Japan Institute for Promotion of Digital Economy and Community
Final revision date: May 1, 2021
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